Sale agreement for separate real estate premises
A sale agreement for separate real estate premises transfers ownership of residential or commercial premises that have a separate land and mortgage register.
Documents required for sale transactions
Regardless of the subject of sale, the following is required:
- valid identity document
- unrestricted PESEL number (Polish personal identification number)
- in case the current owner acquired the premises by donation after January 1, 2007, or by inheritance – a certificate from the head of the tax office showing that the acquisition is exempt from inheritance and donation tax, or that the due tax has been paid, or that the tax liability has expired due to limitation - Tax Office generally according to the location of the property,
- in case of acquiring property using funds from a loan and establishing a mortgage in a notarial deed, the loan agreement and the bank's statement regarding the loan – the lending Bank,
- if the property is encumbered with a mortgage - a certificate from the Bank on the current loan balance along with the technical account number for debt repayment, or if the loan has been repaid, the Bank's consent to delete the mortgage.
Required documents and information
- basis for acquisition, i.e., the deed of property acquisition (e.g., excerpt from a notarial deed such as a sale agreement, donation, agreement establishing separate ownership of premises, valid court decision confirming inheritance acquisition, or registered inheritance certificate, etc.)
- Land and mortgage register number
- certificate stating that no one is registered as resident at the premises - City or municipal office, can be obtained in person - at the population registry department (Department of Civil Affairs) or online - using a Trusted Profile, on the gov.pl platform (service: "Obtain a certificate of no residence registration")
- certificate confirming no debt related to maintenance fees - Housing community/Property manager
- certificate showing that the property is not located in a revitalization area or Special Revitalization Zone (except for Wrocław) - City or municipal office, can be obtained: in person at the city or municipal office, by mail to the office address, online, via the ePUAP platform
- energy performance certificate - can be obtained: online or by commissioning an energy auditor authorized to prepare energy certificates
In most cases, you can obtain documents for the notarial deed by submitting an application online.